Certification Documents

This is a checklist of the documents requested as part of the application process. To submit these documents, we ask you to upload them to an online storage site that has been set up so that only you and GFAS can access your particular folder (a link to your folder and instructions will be emailed to you).

If you have any questions or are unable to upload your documents, please contact Robin at gro.n1566208828oitar1566208828edefy1566208828rautc1566208828nas@n1566208828ibor1566208828.

Download checklist here.

DocumentsGFAS  StandardSamplesExamples
Governance
Required for all:
 Proof of non-profit or noncommercial statusG-1
 Proof of ownership, MOU or leasing agreementG-2 Lease
 Current licenses and permits, if required by lawG-6
Required for Accreditation:
 Lease Contingency plan, if property is not owned by sanctuary or its governing organizationG-2
 Succession plan and job descriptions for key personnelG-3
 List of Board of Directors/Trustees members with occupation and number of years on BoardG-4
 By-Laws and amendmentsG-4By-laws 1; By-laws 2
 Sample of Board meeting dates for the previous or current yearG-4
 One set of Board minutesG-4
 Grievance procedureG-5
 Conflict of interest policyG-5
 Code of conduct/ethicsG-5
 Strategic planG-7
Financial and Risk Management
Required for all:
 Most recent tax document filed to maintain non-profit status (for example, the IRS Form 990 in the United StatesF-2
 Most recent annual operating budgetF-1, F-3
 Proof of checking account (such as a voided checkF-4
 Repayment schedules for any personal loans to the sanctuaryF-4
 Declarations Page from Liability Insurance
Required for Accreditation:
 Proof of amount of financial reserveF-1
 Long-term financial projectionsF-1
 Most recent Statement of Financial Position, Statement of Activities, and Statement of Cash FlowsF-2
 Declarations Page from Management Liability (or “Directors and Officers” Insurance
Safety and Security
Required for all:
 Labeled map of layout of main facility
 Disaster preparedness/emergency planS-8
 Escaped animal protocolS-9
 Complete firearm policies, unless not applicableS-11
 First aid planS-14
Policies
Required for all:
 Adoption policies/requirements unless N/A
 Foster policies/requirements unless N/A
Required for Accreditation:
 Acquisition policyP-1
 Disposition policyP-4, P-5

All documents are kept confidential, with the exception of those that are publicly available, those documents that you have given us express prior permission to share or as previously noted. GFAS reserves the right to request additional documentation if needed.